Ordering collection items

You are welcome to view our collections on site in the Stanner Reading Room or you can request a copy of collection items sent to you (fees may apply). We do not lend materials form our collection.

We encourage you to search the AIATSIS online catalogue Mura before contacting us to make a request for collection materials.

If your request is for native title research, please contact our Native Title Research and Access Service. If your request is for personal use explore our Return of materials to Indigenous Community (ROMTIC) program. Please state your family or cultural affiliation with the material when making a request.

Conditions of access and use

All request must comply with the Copyright Act 1968. Visit the Australian Copyright Council for information about copyright.

Some unpublished collection items are not owned by AIATSIS. To view, listen to or get copies of these items, permission from the owners might be required. This may involve getting permission from the depositor and / or from the relevant Aboriginal and / or Torres Strait Islander persons, family or community representatives.

If the material is being used for publication or broadcast, permission from the copyright owner is required. Permission from the relevant Aboriginal and / or Torres Strait Islander person, family or community may also be required. Our staff will provide advice about obtaining permissions.

We cannot guarantee that all materials requested will be made available to all clients, or that permissions will be received within a set time frame.

For further information about access and use of collection materials, please read our Access and Use policy (PDF).

What happens when I make a request for collection material?

  • You will be contacted shortly after we receive your request.
  • We will let you know approximate waiting time before an Access Officer can commence you request.
  • We will send you an indemnity form to sign, which lists the items requested and your intended use.
  • We will also advise if permission is required and arrange permission clearance.
  • Once a signed indemnity form is received, permission clearance is completed, payment received and/or the ROMTIC request is approved, your requested material will be supplied.

Request collection access or appointment form

Frequently Asked Questions

Document copying services and charges

Service Fee
Interlibrary loans and document supply (for libraries only) standard Australian Interlibrary Resource Sharing (ILRS) rates
Photocopies $12.00 per item for up to 50 pages (all copying is done by our staff)
Rare materials* 50c per page (all copying done by our staff)
Pamphlet manuscripts**# $12.00 per item
Australian Indigenous Electronic Collections# $12.00 per item

* Available at the descretion of Rare Book Collection manager due to the nature of the materials.
** No more that five items can be requested at one time.
# Subject to access conditions

Schedule of audiovisual fees and services

Audio

Product Processing details Fee
MP3 file (up to 10 files per CD) Processing fee for digitised material $7.00 each
WAV file (only 1 file per CD) Processing fee for digitised material $7.00 each
WAV/MP3 file Processing fee for undigitised material $35 per 30 minute block
CD File carrier $2.00 each
USB File carrier $10.00 8GB / $12.00 16GB
Exhibition / broadcast / web fee Per second (minimum 30 sec) $2.50 per second - commercial
$1.25 per second - community NFP

Moving image

Product Processing details Fee
DVD file + DVD Processing fee for digitised material + DVD $25.00 each
Pro Res HD (broadcast quality) Processing fee for undigitised material on demand $135.00 per hour
DVD File carrier $6.00 each
Exhibition / broadcast / web fee Per second (minimum 30 sec) $25.00 per second - commercial

Photographic

Product Size Fee
Digital file (image already digitised) 72 dpi jpeg (web quality) $10.00
300 dpi $20.00
300 dpi TIFF (publication quality) $30.00
Custom scans above 300 dpi
$10.00
$20.00
$30.00
$120.00
Digital file
(images not yet image digitised incur an additional processing
fee)
As above
image digitised incur
an additional processing
fee)
plus $10.00 per
+ CD/DVD File carrier $2.00
USB File carrier $10.00 8GB
Digital prints B5
A4
A2
$15.00
$25.00
$75.00
Publications / exhibition / broadcast / web fee Per image $110.00 - commercial
$55.00 - community NFP

Postage

Service Parcel size Fee
Standard postage (within Australia) Small (500 g) $9.00
Standard postage (within Australia) Medium (3 kg) $14.00
Standard postage (within Australia) Large (5 kg) $17.00
Overnight delivery (AusPost) or courier delivery (within Australia) All POA
Last reviewed: 5 Dec 2019