Editing and production

Publishers are responsible for the editing and production of the work. They will engage and brief the editor, designer and proofreader. ASP will consult with the author on matters of editing and design.


Depending on the publisher your manuscript may be edited in-house by an experienced editor or sent out to a freelance editor. The publisher is responsible for briefing the editor who will work directly with you on polishing the manuscript for publication. ASP will not make any changes to the manuscript without your approval. The editor will work to the publisher's house style and will check for clarity, coherency, consistency of grammar, spelling and language. The editor also acts as the reader and may suggest structural changes to improve flow and readability. The editor will prepare a style sheet specific to your manuscript which includes the spelling of particular words that are used, what words are capitalised, and the style adopted for things like numbers, dates, titles etc. Depending on the amount of work involved, editing may take up to a couple of months.

Design and typesetting

Depending on the publisher the edited manuscript will be designed and typeset in-house or sent out to a freelance typesetter. Some publishers may have a standard template or style, particularly for academic works, and they will brief the designer. Often a different designer with experience in designing book covers will be engaged to work on the cover concepts. ASP will send you the cover concepts for your consideration. Normally the cover design is completed months before the manuscript is ready for typesetting so that it can be included in advance marketing material (see marketing and promotion).


The designer will provide a set of page proofs — the designed pages. These will be sent to you for checking. Note that this is not the time to be making any major changes — it is the final opportunity to check and correct any factual errors only. You will be expected to return the proof with corrections marked either on hardcopy or as a PDF. The page proofs will also be read by a proofreader. Like the editor they will be checking spelling, grammar and punctuation, and will use the editor's style sheet to check for consistency throughout. They are also reading the page in the same way that a reader will be reading the final, printed book. As such, they will also be checking for loose and tight lines (words or characters too close together or spread too wide across the page), bad hyphenation (there are rules to hyphenation which a good proofreader will know), widows and orphans (a word left on its own at the end of a paragraph or the first or last line of a paragraph at either the end or beginning of a page) and much more.

"If an index is to be included then it is normally the responsibility of the author, that is, either you have to organise a professional index or the publisher may organise it and invoice you."

Here's a snapshot of the editorial and production processes at ASP and the roles and responsibilities of each party.


  • Author provides final manuscript.
  • ASP engages and briefs the editor.
  • Editor works with the author and delivers final edited manuscript.


  • ASP engages and briefs the designer.
  • Cover designs will be sent to the author for discussion however ASP has discretion over the final cover.


  • Page proofs are sent to the proofreader and author for checking. Author is expected to return hardcopy proofs with corrections marked. Note that this is not the time to be making any major changes — it is the final opportunity to check and correct any factual errors only.


  • Normally the responsibility of the author


  • ASP checks that all corrections have been taken in correctly.
  • The designer provides final artwork.
  • APS checks printer's proof and gives okay to print.

Ebook conversion and metadata

  • ASP prepares metadata.
  • Designer prepares ebook PDF and ePub files.


  • ASP organises for bulk stock to be delivered to distributors.
  • ASP and distributors upload ebook versions to resellers and online aggregators.


Last reviewed: 7 Nov 2018